Agreement
In order to enter the Competition, you must agree to these Terms. Please read these Terms carefully to ensure you understand and agree. You agree that by registering to the Competition or otherwise participating in the Competition you agree to abide by all the Terms. These Terms form a legal agreement between you and the Organiser with respect to the Competition.
Purpose
The purpose of the Competition is to select the best solution for the Challenge (the “Challenge”) proposed by the Organiser. The Challenge will be related to Air Traffic Management but will not be disclosed until the first day of the Competition (Tuesday, March 24th, 2025). The Organiser will provide the Data (“Data”) necessary to solve the Challenge. Participants will have 24 hours to develop their best solution and present it to the evaluators panel.
The Competition aims at encouraging digitalisation by promoting the development of digital solutions for Air Traffic Management challenges, while promoting collaboration and attracting new talents to the ATM community.
Registration
Registration Process: All registration requests must be submitted exclusively through the following link: Hackathon registration . No other means of registration will be accepted.
Participants must register in groups (“Teams”) up to 4 members, 2 people minimum. In case of not having a complete Team by the time the registration opens, members can still modify their registration until January 15th 2025 by contacting the Organiser.
Confirmation of Participation: Registering for the Competition does not guarantee acceptance. All registrations will undergo a review process, and applicants will receive a confirmation email within five (5) working days of registration with a definitive response regarding acceptance or rejection.
Capacity and Waiting List: If the participant capacity limit is reached, a waiting list will be opened, and applicants will be informed accordingly.
Registration deadlines:
- 12th November, 2024: Registration opens. Team members can be modified, added or removed until registration closure (15th January, 2025).
- 15th January, 2025 (5pm CET): Registration closes. Organiser will contact Team members to provide personal details as requested for accommodation reservation.
- 31st January, 2025: All Teams have submitted the personal details necessary for accommodation reservation. Failure to comply with this requirement will be considered as a withdrawal of interest in participating in the Competition.
Eligibility
This Competition is open to all individuals who have agreed to these Terms, and are at least 18 years of age or older on the date of participation in the Competition. The Competition is void where prohibited by law. All communications between Organiser and competitors will be in English, including but not limited to the Competition website content and email communications. Current employees, contractors, university students and official office-holders of any of the Engage2 Consortium members or the SESAR Joint Undertaking, affiliates, and their respective directors, officers, employees, advertising and promotion agencies, representatives, and agents (“Entities”), and members of the Entities’ immediate families (parents, siblings, children, spouses, and life partners of each, regardless of where they live) are ineligible to participate in this Competition. Organiser reserves the right to verify eligibility and to adjudicate on any dispute at any time.
Travel and accommodation
Costs Covered by the Organiser:
- Accommodation: One night’s stay from Day 1 to Day 2 of the Competition (check-in: 24/03/2025; check-out: 25/03/2025). Accommodation will be arranged at Hotel Acta Pirámides, Madrid, Spain. Teams will be allocated shared family rooms (double, triple, or quadruple) according to Team size. Any special accommodation requests must be submitted to the Organiser by 31st January 2025. The Organiser will make reasonable efforts to accommodate these requests.
- Meals: Meals as outlined in the Competition agenda for Day 1 and Day 2 will be provided at the hotel. Participants must inform the Organiser of any allergies or dietary restrictions via the event registration form in advance. Participants are expected to adhere to the event schedule.
Costs Not Covered by the Organiser:
- Travel: Participants are responsible for their travel arrangements and expenses to and from Madrid.
- Hotel Incidentals: Any hotel costs beyond the included room and breakfast are the responsibility of the participant.
- Additional Costs: Any expenses not specified in “Costs Covered by the Organiser” are excluded.
No-Show Policy: For Teams that have re-confirmed their participation, the Organiser reserves the right to invoice for any non-refundable accommodation costs incurred in the event of a no-show.
Competition Dynamics
- Challenge Disclosure
The Challenge details will remain confidential until the official start of the Competition. The Challenge will be introduced during the opening presentation on 24th March 2025, at which point all Participants will receive the necessary information to begin.
- Coding Period
Participants may begin coding at 14:00 (2:00 PM) on 24th March 2025. The coding period will end precisely at 14:00 (2:00 PM) on 25th March 2025.
- Objective and Evaluation
The goal of the Competition is to achieve the highest accuracy in a specified predictive task. At the conclusion of the coding period, all Teams must submit their final solutions (the “Submission”) following the instructions and means provided by the Organiser. Submissions will be tested for accuracy against a designated testing dataset provided solely by the Organiser to determine the winning Team.
- Data Use
Only Data provided by the Organiser may be used for the purpose of this Competition. Any use of external or unauthorized data sources is strictly prohibited and may result in disqualification.
- Checkpoints for Intermediate Testing
Throughout the coding period, the Organiser will designate specific checkpoints at which Teams may test their intermediate solutions against an evaluation dataset. These checkpoints are intended to allow Teams to iteratively refine their approaches.
- Winning Criteria
The winning Team will be the one that, complying with all eligibility conditions, achieves the highest accuracy on the predictive task using the testing dataset, as assessed by the Organiser.
- Presentation
The winning Team will be requested to present their Submission at the corresponding slot scheduled in the Competition agenda.
Participant Responsibilities
Participants are responsible for bringing their own hardware necessary for participation in the Competition. This includes, but is not limited to, laptops, chargers, and any other required equipment.
Copyright
Participant represents and warrants that the Team is the sole author and copyright owner of the Submission, and that the Submission is an original work of the Team and that the Submission does not infringe upon any copyright or upon any other third party rights of which the Participant is aware, and that the Submission is free of malware.
Prizes
1st place:
Airspace World 2025 Pack! Including:
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- All-expenses paid* trip to Airspace World 2025 in Lisbon, Portugal for the winning team members. *750€ in travel reimbursement costs per person max. Up to 3K€ per team.
- 100€ voucher per participant (sponsored by CANSO).
- Invitation to a unique breakfast with industry CEOs (sponsored by CANSO).
- A spot on the “Future Skies: TOMORROW’S VOICES” event within AW2025 (sponsored by CANSO).
2nd place:
500€ in vouchers for online training platforms or other educational resources (to be chosen by the winners) per team.
Prizes are non-transferable by the winners. If the Participant accepts a prize, they will be solely responsible for all applicable taxes related to accepting such a prize. The Organiser reserves the right to change the prizes at any time without prior notice.
Code of Conduct and Anti-Harassment Policy
The Organiser is committed to providing a respectful, inclusive, and harassment-free environment for all individuals participating in the Competition. This Code of Conduct applies to all Participants, including attendees, sponsors, partners, volunteers, and staff, and is enforceable at all official and unofficial Competition activities, whether on-site, off-site, or online. All Participants are required to adhere to this Code of Conduct to ensure a safe and welcoming environment for everyone, regardless of race, gender, age, sexual orientation, disability, physical appearance, national origin, ethnicity, or religion.
- All Participants are expected to act professionally and respectfully, refraining from any form of harassment, including, but not limited to, offensive comments, intimidation, verbal threats, stalking, unwanted photography or recording, disruptive behavior, and unwelcome physical contact or sexual attention. The use of overly sexualized language or imagery is strictly prohibited at all venues, including in hacks, talks, workshops, social gatherings, social media, and other online platforms.
- Participants who believe they are experiencing harassment, witness harassment, or have other concerns should report the incident immediately to a member of the organizing committee. The Organiser will assist Participants in contacting local security or law enforcement if necessary and will take any appropriate action to support the safety of Participants during the Competition.
- Participants asked to cease harassing behavior are expected to comply immediately. The Organiser reserves the right to take any action it deems appropriate in response to violations of this Code of Conduct, which may include warnings, sanctions, or expulsion from the Competition at the Organiser’s sole discretion.
All Participants agree to comply with this Code of Conduct as a condition of participation in the Competition. Violations of this policy may result in removal from the Competition without refund and/or additional sanctions. Any concerns or incidents should be reported to the organizing committee promptly
Intellectual Property
Participants will retain full ownership of any models, code, or intellectual property (“IP”) developed during the Competition. However, by participating, each Participant agrees to publicly release their IP under a permissive open-source license, either MIT, GPL-3 or BSD-3.
This open license ensures that the results of the Competition remain accessible and usable by the broader community, promoting collaboration and innovation. Participants agree to this open licensing requirement as a condition of participation in the Competition.
Media Consent
By registering for the event, participants grant permission to the Organizer, Engage2, and SESAR to capture photographs and recordings during the event. Participants further consent to the use of these images, recordings, and a published winners list in any media, including but not limited to digital, print, and online platforms, without time limitation or additional compensation.
Personal Data
By registering in the Competition, participants acknowledge and agree to the collection, processing, and storage of their personal information. Personal information will be included in a file owned by the Organizer, who is responsible for processing this data solely for the purpose of managing participation in the Competition. Personal data will be handled securely and will not be shared with third parties outside of Engage2 and SESAR without explicit consent, unless required by law. By registering, participants acknowledge and agree to the collection, processing, and storage of their personal information for event-related purposes.
Participants may exercise their rights of access, rectification, cancellation and opposition in writing to Engage 2 through [email protected]. Exercising the rights of cancellation and opposition shall result in the Participant’s registration in the Competition being withdrawn, as the details are required for managing the participation in the event.
Limitation of Liability
The Organizer is not responsible for any technical issues, including transmission errors, network failures, or equipment malfunctions, that may affect participation in the Competition. This includes but is not limited to issues with internet connectivity, computer hardware or software, unauthorized access, or data transmission delays. In the unlikely event that the Competition cannot proceed as planned due to technical failures, security breaches, or other unforeseen issues, the Organizer reserves the right to modify, suspend, or terminate the event. Any attempts to tamper with the Competition process will lead to disqualification and may result in legal action.
Dispute Resolution
Any issues or disputes regarding the interpretation or application of these terms and conditions shall be resolved by the Competition jury in accordance with the provisions herein. Matters not expressly covered in these terms and conditions will be addressed based on principles of fairness. The jury’s decision in all such matters shall be final.
Event Changes or Cancellation
The Organizer reserves the right to modify the date, venue, or timing of the Competition, or to postpone or cancel the event if unforeseen circumstances make it impossible to proceed as planned. In such cases, the Organizer will make every effort to inform participants promptly and minimize disruptions. Please note that no refunds for personal expenses incurred by participants will be provided if the event is cancelled.
By enrolling in this Competition, participants accept and agree to these terms and conditions.
If you have any questions please contact:
E-mail: [email protected]
